Emergency management for schools
Cut drill times in half and elevate your safety response with Ruvna Accountability, enhanced with free Visitor Management.
Gain complete accountability
Follow live as teachers use Ruvna to take attendance during drills, emergencies, and any event your school may face. Any faculty member can check-in any student, and with our Visitor Management integration, you can account for every visitor on campus too, helping you achieve 100% accountability.
Save precious minutes
Accountability helps you move faster and reduce errors. Looking for red cards during a drill or checking emails during a lockdown are things of the past. Our integrated Visitor Management system further streamlines the process, ensuring no one is overlooked.
Keep your team informed
Real-time updates, notifications, and group-wide messaging help your team stay connected, streamline communications, and keep your community safe. The VM integration, this includes instant communication with visitors during emergencies.
Navigate any crisis from start to finish
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Deliver instant alerts
Notify your entire team and on-site visitors about emergencies and drills via text, email, and push notifications.
Everyone takes roll
Using rosters synced from your SIS, teachers can identify the students who are safe. Ruvna shows you who is missing in real-time.
Identify and find anyone missing
During emergencies, Ruvna's robust tracking system helps you quickly locate and account for individuals, including visitors, ensuring their safety and well-being.
Send the all-clear message
Once everyone is accounted for, efficiently communicate the situation to your team and visitors through an all-clear message that provides reassurance and updates.
Real-time crisis attendance
Staff mark students safe using their roster or any colleague's roster, all synced from the SIS. With the VM integration, visitor information is automatically included, providing a complete picture of everyone on campus.
When everyone can access the same critical information, you never have to question where anyone is, who they're with, and whether or not they're safe. Even when things change fast, your entire team will see live updates, including visitor status.
Seamless group-wide messaging
Share critical information with your team with group-wide messaging. Send instructions, answer questions, make decisions, and more.
School administrators have a private chat area for more sensitive discussions. Teachers can send messages to this chat, without viewing administrators' discrete conversations.
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Student Self Check-In
Sometimes students are on their own–but still safe. Students can check themselves in when they're off-site, studying independently, out to lunch, etc.
When a student checks themselves in, administrators, first responders, and the student's teacher get an instant update about the student’s safety.
Trusted by schools everywhere
The safest schools rely on Ruvna
Kevin J
Dean of Students, Xavier College Prep
Celeste C
Principal, St. Mary's Elementary
Unlock advanced safety features
From panic signals to customizable access control, Ruvna offers comprehensive tools for streamlined accountability and enhanced school safety. Experience peace of mind with every emergency or drill, now including visitor management integration.
Faculty and staff can send a panic signal, immediately notifying administrators via text, email, and push notification. Once received, an administrator can decide whether or not to start a campus-wide event.
Admins can upload documents or add them as links into Ruvna, so your team can access your safety plan, maps, & more at all times from any device.
With Ruvna's granular access control, administrators can assign varying permissions to users. This allows admins to make user-by-user decisions about who can initiate, conclude, and manage events.
If a teacher forgets their device, they can use any colleague's device to check-in their students. Each staff member in Ruvna can view all rosters, see all students by grade, and search for students by name.
Customize your setup, whether you have multiple facilities running events at once, or separate campuses with unique needs.
Your team can login using existing authentication credentials, so they can move faster without remembering another password.
Ensure safety and efficiency with scheduled drills. Set drills to begin at preferred dates and times, and they’ll run automatically with no extra work from you.
Student Self Check-In helps you gain 100% accountability even when students are on their own. Via text message, students receive one-time-use links, eliminating the need for accounts or prior knowledge. Effortless and inclusive check-ins for everyone.
Access Ruvna via browser, iOS and Android. During drills and emergencies, Ruvna uses text messages and browser links to ensure accessibility for everyone with a device.
Contact us for a demo and risk-free quote.
See how you can make your school safer with Ruvna's integrated Accountability and Visitor Management system.
Frequently Asked Questions
Don't see your question listed here? Get in touch with our team and we'll be happy to help.
Yes! We know when staff members are active in Ruvna, and if they become active during an emergency we check them in as well. With our new Visitor Management integration, visitors checked in through the system are also accounted for during emergencies. Users and visitors that do not become active are displayed to administrators/law enforcement and can be manually checked in.
Any device that connects to the internet can be used with Ruvna. Any computer, tablet, or cell phone will work. If a teacher doesn't have their device, any other accessible device (like a student's phone) is sufficient. In the unlikely event that no one in a class has a device, any other Ruvna user can change their view on their device to become another teacher's roster, and use that for checking students in.
Using Ruvna, teachers quickly check-in their students so everyone knows that they are safe. Any additional students that join the classroom get checked-in as well, alerting the appropriate staff and personnel automatically. Administrators follow along live to see exactly which students are safe, who has not been checked-in yet, and who might need help. With the Visitor Management integration, this now includes visitors on campus as well.
TL;DR - Ruvna uses "process of elimination" to show you a live snapshot of who is missing at all times during an event, including students, staff, and visitors.
Without Ruvna, that student's teacher (along with the school) likely wouldn't know where the student is, or even that the student is missing. With Ruvna, if the student is with a different staff member, their teacher will receive a notification letting them know the student is safe. If the student is not with another staff member, they will be one of the "remaining students", and displayed immediately to administrators and law enforcement to be found.
Schools can also utilize Student Self Check-In to send students single-use links which let them check-in or get help without logging into an account or requiring any prior training with Ruvna at all.
Ruvna syncs teachers and rosters from your SIS daily to keep your data current. For absent students, schools can either manually input this information into Ruvna or, depending on their setup, may have the option to sync attendance data from their SIS. During an emergency, Ruvna helps you quickly distinguish between absent students and those who need to be accounted for, streamlining your response efforts.
Our Visitor Management system is now fully integrated with Accountability at no additional cost. During an emergency or drill, visitor information is automatically included in the Accountability system. This means you can track and communicate with visitors just as you do with students and staff, ensuring complete campus-wide accountability.
Yes, similar to our Student Self Check-In feature, visitors can receive single-use links via text message to check themselves in or request help during an emergency. This ensures that even if visitors are separated from staff, they can still be accounted for and receive critical information.
Our Visitor Management system includes a bulk upload feature that allows you to easily import visitor information for large events like parent-teacher conferences or graduation ceremonies. During an emergency, all these visitors can be quickly accounted for through the Accountability system.